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No tice the «FirstName», «Address» and other tags in the letter ? Here, your letter is the template file - it has placeholders for your contacts’ names and addresses. įor example, let’s say you want to perform a mail merge to create mass letters. Each cell in the data file contains different information (first name, last name, email address, etc.) that will be placed in your template file in the corresponding space.Įssentially, a mail merge automatically adds the personalization data from your data file to your template file.
Data File : a data source like a Microsoft Excel spreadsheet or a Google Sheets file. And that data (names, addresses, etc.) is fetched from a data file. It specifies the places where the personalization data will go. Template File : the document that holds the message you’ll be sending out (like a letter or an email). How Does Mail Merge Work?įirst, you need to understand the two essential components of every mail merge. Let’s now explore how a mail merge works. Instead of typing a letter for each recipient, you can use a form letter to make quick, unique, personalized letters for each person.Įssentially, if there’s a document you need to personalize at scale, mail merges can take care of it for you! Note: A form letter is a template file used to create mass letters. You can use mail merges to create personalized messages automatically for: 
This spares you the trouble of manually personalizing each document yourself! What Are Mail Merges?Ī mail merge lets you create personalized documents that are automatically customized on a recipient-by-recipient basis.
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How to Use Mail Merge to Send Mass Emails. Two Problems of Using Microsoft Word to Send Mass Emails. How to Use Mail Merge to Send Bulk Letters. (Click on links to jump to specific sections) Later, I’ll mention two issues of using the traditional method for mail merges and suggest a better and more powerful alternative to help you send mass emails.Īdditionally, I’ll also answer seven FAQs associated with mail merges. Then, I’ll go over how to mail merge using an Excel spreadsheet and a Word document. In this article, I’ll first cover what a mail merge is and explain how it works. It works by automatically adding personalization data from a data file (for example, a spreadsheet) to a template file (like a letter or an email). (new) Ability to automatically grant points to your members on a certain occasions (birthday, holidays, etc) if our Points Global Points System module is installed on your site.A mail merge is a handy way to send personalized mass letters and bulk emails quickly. In case messages are sent to site's inbox admin's acount is used as sender and also Spy module (if installed) notifies a member about new message as usual. Ability to choose delivery method: via email and/or via site's mailbox. Ability to configure time (server's cron job schedule) at which emails should be queued. AUTOMAILER FREEWARE DOWNLOAD REGISTRATION
Allows to schedule automails at: Every X day(s) Day X since profile registration Day X since profile latest activity Day X before membership level expiration Exact Date (annually if necessary) Member's Birthdaywhere X - number of days - is a configurable parameter.Allows to filter targeted profiles by: Status Membership Level Profile Type (if PTS Basic or PTS Premium is installed) Country Sex Age Missing Avatar.Ability to create unlimited number of automails.
In other words this module allows you to create a so called automail, which is automatically being sent to all members who met selected criteria and at a configured date(s).Main features list: It is a tool for keeping your members connected to your site by sending them automatic emails at a certain conditions/events.
This module allows you to automate mailsending.
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